Information Technology (IT)/ELECTRONIC PATIENT RECORDS
New contractual arrangements came into force on 1st April 2014 requiring GP practices to make available a statement of intent about the following IT developments:
1. Referral Management Information
2. Online Appointment Booking
3. Online Booking of repeat prescriptions
4. Summary Care Record
5. GP2GP transfers of care records
6. Patient Access to electronic records.
Please find below details of the arrangements we have in place for these developments at this Practice.
· Referral management Information
Practices must include the NHS Number as the primary identifier in all NHS clinical correspondence issued by the practice.
We already include your NHS number on all letters and information that we send to other organisations, such as hospitals, as part of our commitment to confidentiality and information governance.
· Electronic appointment booking
Practices are required to promote and offer the facility for all patients, who wish to, to book, view, amend, cancel and print appointments online.
We already offer booking and cancelling of GP appointments (and some nurse appointments) online. Currently, approximately one third of all GP appointments are available to book online. Please ask at reception if you would like to sign up for our online service or click here to register via the Patient Access website.
· Online booking of repeat prescriptions
Practices are required to promote and offer the facility for all patients, who wish to, to order online, view and print a list of their repeat prescriptions for necessary drugs, medicines or appliances.
We currently offer the facility to order repeat prescriptions online. Please ask at reception if you would like to sign up for our online service or click here to register via the Patient Access website
· Interoperable records/Summary Care Record
Practices are required to upload changes to a patient’s summary information, at least daily, to the Summary Care record.
Having your Summary Care Record available will help other doctors and nurses treating you away from your regular surgery, without your full medical record. They will have access to information about any medication you may be taking and any drugs to which you have a recorded allergy or sensitivity. More details about the Summary Care Record are available at
This function is will go live during the week commencing 6th October 2014. If you do not want your medical records to be available in this way please let us know. You can do this by completing an ‘opt out form’, available at reception, or click here to download it now.
· GP2GP transfers of Care Records
We are required to utilise the GP2GP facility for the transfer of patient records between practices, when a patient registers or de-registers.
It is very important that you are registered with a doctor at all times. If you leave your GP and register with a new one, your medical records will be removed from your previous doctor and forwarded to your new GP via NHS England. It can take several weeks for paper records to reach the new surgery; with GP2GP, your electronic record is transferred to your new practice much sooner.
GP2GP transfers are already activated at this practice for sending and receiving patient records. If the practice that you are joining us from or going to is also signed up for this service, records should transfer on the same day that the move is instigated.
· Patient access to their electronic GP record
We are required to promote and offer the facility for patients to view online, export or print any summary of information from their records relating to medications, allergies, adverse reactions and any other additional details which have been agreed with the patient.
This facility is now available to all patients who are signed up for our online service. You are currently able to view your medications, allergies and adverse reactions and immunisations. Please ask at reception if you would like to sign up for our online service or click here to register via the Patient Access website